Digital wedding guest check-in with QR codes. Manage guest arrivals, seating assignments, and reception queues elegantly — no app download for guests.
Start Free with ScanQueueBeautiful venues deserve a better arrival experience than clipboards and confusion.
Guests arrive over a two-hour window with no idea where to go. The wedding party is getting photos taken while groomsmen try to direct traffic. A bottleneck forms at the entrance as someone searches a printed list for each name — 150 guests, one clipboard.
Table cards get knocked over, guests can't find their names, and the seating chart board creates a crowd right where you need foot traffic to flow. Couples spend months on seating arrangements only to watch guests wander in confusion for 20 minutes.
When dinner is announced, everyone rushes the buffet at once. Long lines form at the carving station while the salad bar sits empty. Guests spend their evening waiting for food instead of celebrating — and the kitchen can't pace courses properly.
A discreet digital system that handles guest logistics so your wedding party can focus on the celebration.
Place a beautifully designed welcome sign with a QR code at the entrance. Guests scan with their phone camera and check themselves in — name, plus-ones, and table assignment appear instantly. No app download, no awkward clipboard moment.
Know exactly who has arrived in real-time. The wedding coordinator sees a live dashboard showing checked-in guests, pending arrivals, and no-shows. ScanQueue's real-time tracking means you'll know when to start the ceremony without chasing RSVPs.
Set up separate queues for each food station — carving, pasta, dessert bar. Guests join from their phone and get an SMS when it's their turn. They keep dancing and mingling instead of standing in a buffet line. Tables are called in waves to prevent crowding.
Everything you need to manage guest arrivals, seating, and reception flow — from intimate gatherings to 300-person celebrations.
Guests scan a QR code with their phone camera and enter their name. No app download, no account creation. Works for every guest — from tech-savvy millennials to grandparents. The whole process takes under 10 seconds.
Send SMS or WhatsApp messages to guests. Notify them when dinner service begins, when the bouquet toss is happening, or when their food station queue is ready. Keep everyone informed without shouting across the dance floor.
Create a separate queue for each food station or bar. Guests browse the dessert table or chat with friends while waiting for the carving station. ScanQueue's multi-queue feature keeps the reception flowing smoothly.
Real-time headcount for the caterer, arrival patterns for the photographer, and a complete guest log for the couple's records. Know exactly how many of your 150 RSVPs actually showed up.
Create your wedding event, upload your guest list, and print the QR code. That's it. Your wedding coordinator or a bridesmaid can set it up the morning of the wedding. Works on any phone or tablet — no special equipment.
Indoor ballrooms, outdoor gardens, beach weddings, barn receptions — ScanQueue runs in any mobile browser. No Wi-Fi required; cellular data works perfectly. Great for community venues and private estates alike.
Common questions from couples and wedding planners exploring digital guest check-in.
Absolutely. ScanQueue's interface is clean and minimal — guests simply scan a tasteful QR code displayed at the entrance. There are no loud notifications or cluttered screens. Many couples integrate the QR code into their welcome signage or place cards, keeping the aesthetic consistent with their wedding theme. It's far more elegant than a coordinator with a clipboard calling out names.
Yes. Guests only need to point their phone camera at a QR code — no app to download, no account to create. The web form uses large text and simple fields. For guests without smartphones, a greeter can check them in manually on any device in seconds. We've seen 80-year-old grandparents check themselves in at weddings without any help. The same simplicity makes it work for community events with mixed age groups.
Yes. ScanQueue's multi-queue feature lets you set up separate queues for each food station — carving station, dessert bar, cocktail bar, late-night snack station. Guests join a queue from their phone and get an SMS when their turn arrives. This keeps the reception flowing and prevents the dreaded "everyone rushes the buffet" moment. It's the same approach that works at food markets and pop-up events.
Create your event on ScanQueue in under 5 minutes and it generates a unique QR code. Print it on a welcome sign, include it in table cards, or display it on a tablet at the entrance. Many couples print it on a foam board with their wedding branding. The QR code works with any phone camera — no special scanner needed.
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