Wedding check-in
without the chaos.
Digital guest check-in with QR codes. Manage arrivals, seating, and reception queues elegantly — from intimate ceremonies to 300-person celebrations. No app download for guests. Powered by ScanQueue.
5-minute setup. No app download. Free plan available.
Wedding logistics
shouldn't be stressful.
Arrival confusion at the venue
Guests arrive over a two-hour window with no idea where to go. The wedding party is getting photos while groomsmen direct traffic. A bottleneck forms as someone searches a printed list for each of 150 names.
Seating assignment bottleneck
Table cards knock over, guests can't find their names, and the seating board creates a crowd right where traffic needs to flow. Months of planning, 20 minutes of wandering.
Food station crowding
When dinner is announced, everyone rushes the buffet. Lines form at the carving station while the salad bar sits empty. Guests wait for food instead of celebrating.
An elegant arrival.
A discreet digital system that handles guest logistics so your wedding party can focus on the celebration.
- 1
Elegant QR display
A tasteful welcome sign with a QR code at the entrance. Guests scan, enter their name, and see their table — instantly.
- 2
Digital guest tracking
Your coordinator sees a live dashboard with checked-in guests, pending arrivals, and no-shows. Start the ceremony with confidence.
- 3
Reception queues
Separate queues for each food station — carving, pasta, dessert. Guests get an SMS when it's their turn, so they keep dancing.
- 4
Share the memory
Export a complete guest log for the couple's records. Know exactly how many of your 150 RSVPs actually showed up.
For a perfect wedding day.
QR check-in, no app
Tech-savvy millennials to grandparents — every guest scans and types their name in under 10 seconds.
Guest notifications
SMS or WhatsApp when dinner begins, bouquet toss is up, or a food station is ready.
Food-station queues
Separate queues per station. Guests browse the dessert table while the carving line clears.
Real-time headcount
Accurate numbers for the caterer, arrival patterns for the photographer, guest log for the couple.
5-minute setup
Create the event, upload the guest list, print the QR. Your coordinator can do it the morning of.
Works any venue
Indoor ballroom, outdoor garden, beach, barn. No Wi-Fi required — cellular data works.
Wedding check-in questions.
Is it appropriate for formal events?
Absolutely. ScanQueue's interface is clean and minimal — guests simply scan a tasteful QR code displayed at the entrance. There are no loud notifications or cluttered screens. Many couples integrate the QR code into their welcome signage or place cards, keeping the aesthetic consistent with their wedding theme. It's far more elegant than a coordinator with a clipboard calling out names.
Do older guests find it easy to use?
Yes. Guests only need to point their phone camera at a QR code — no app to download, no account to create. The web form uses large text and simple fields. For guests without smartphones, a greeter can check them in manually on any device in seconds. The same simplicity makes it work for community events with mixed age groups.
Can I use it for reception food stations?
Yes. ScanQueue's multi-queue feature lets you set up separate queues for each food station — carving station, dessert bar, cocktail bar, late-night snack station. Guests join a queue from their phone and get an SMS when their turn arrives. It's the same approach that works at food markets and pop-up events.
How do I set up the QR code at the venue?
Create your event on ScanQueue in under 5 minutes and it generates a unique QR code. Print it on a welcome sign, include it in table cards, or display it on a tablet at the entrance. Many couples print it on a foam board with their wedding branding. The QR code works with any phone camera.
ScanQueue also powers community events and food markets.
Make your wedding day effortless.
Join 170+ businesses using ScanQueue for elegant guest management at weddings and private events across 15+ countries.