Festival check-in that
handles thousands.
Run multi-gate entry for concerts, music festivals, and outdoor events. Attendees scan a QR code, join the queue, and get notified when to move. No wristband-exchange bottleneck. Powered by ScanQueue.
5-minute setup. No app download. Free plan available.
Why festival gates
break down.
Surge arrivals at gates
Three thousand people show up in the same 45-minute window before the headliner. Gate staff scan tickets one-by-one while the line stretches around the block. Attendees miss opening acts, tempers rise, security risks increase.
Wristband exchange bottleneck
Converting digital tickets to physical wristbands creates a second queue after the entry scan. Sizes mix up, VIP bands end up on GA attendees. What should take 5 seconds becomes 3 minutes per person.
Paper lists fail outdoors
Guest lists get rained on, blown away, or become illegible after a few hours in the sun. Staff can't search printed pages quickly, names are misspelled, and there's no way to track who's inside for capacity compliance.
Four steps.
Five minutes flat.
ScanQueue replaces slow gate processes with fast, parallel digital entry for outdoor festivals and concerts.
-
1
Multi-gate QR codes
Place QR code signs at each entry gate. Attendees scan with their phone camera — no app download, no ticket barcode required.
-
2
Staggered arrival queues
Attendees join a virtual queue from the parking lot. They get an SMS when their group is next, reducing physical crowding at gates.
-
3
Real-time capacity
Operations sees a live dashboard with check-in counts per gate, total venue population, arrival rate. Open or close gates based on real data.
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4
SMS keeps crowds moving
Once checked in, attendees receive SMS or WhatsApp directing them to the nearest open gate. No more confused crowds wandering the grounds.
Built for festivals.
Multi-gate entry
Separate counters for North, South, VIP, Artist — each with its own QR code, all feeding one dashboard.
Capacity tracking
Real-time venue population across all entry points. Know how many are inside for fire marshal compliance.
SMS & WhatsApp
Text attendees when their entry group is called, when a stage is at capacity, when a vendor line clears.
TV display mode
Queue status on large screens at each gate. Attendees see their position without asking staff.
Real-time analytics
Check-in rates by hour, peak arrival windows, gate throughput. Optimise staffing for day two of multi-day festivals.
5-minute setup
Create queues, generate QR codes, print gate signs. No hardware, no Wi-Fi dependency — works on mobile data.
Festival check-in questions.
Can ScanQueue handle 5,000+ attendees?
Yes. ScanQueue is built for high-volume events with no upper limit on attendees. You can run multiple entry gates simultaneously, each with its own counter, and the central dashboard aggregates capacity data across all gates in real time. Festivals with thousands of attendees use ScanQueue to keep lines moving and maintain accurate headcounts throughout the day.
Does it work outdoors on mobile data?
Yes. ScanQueue is a lightweight web application that runs in any mobile browser over 3G, 4G, or 5G. There is no app to download and no heavy assets to load. Gate staff only need a phone or tablet with a basic data connection. The system is designed for outdoor festival conditions where dedicated Wi-Fi infrastructure may not be available.
Can I separate VIP and GA entry?
Absolutely. Create separate queues for VIP, general admission, artist pass, and media entry. Each queue gets its own QR code and its own analytics. Staff at the VIP gate only see VIP attendees, while the main gate manages GA independently. Monitor all queues from one dashboard. Learn more at ScanQueue.
How do attendees join without an app?
Attendees point their phone camera at a QR code displayed at the gate. It opens a mobile web page where they enter their name and party size — the entire process takes under 15 seconds. No app store visit, no account creation. You can also email or text the QR code link in advance so attendees join the virtual queue before arriving, using ScanQueue's check-in system.
ScanQueue also powers check-in for conferences & expos and brand activations.
Get your gates running smoothly.
Set up digital check-in for your next festival in 5 minutes. Free plan available — no credit card required.