Eliminate the
registration line.
Manage registration desks, session queues, and workshop waitlists from a single dashboard. Attendees scan a QR code to check in — no app download, no printed badges. Powered by ScanQueue.
5-minute setup. No app download. Free plan available.
Why conference registration falls apart.
The 8am registration rush
Five hundred attendees arrive in the same 30-minute window on day one. Two desks struggle with pre-reg and walk-ins at once. The line wraps the lobby, the keynote starts late, and attendees tweet.
Session overcrowding
The popular workshop is standing-room while rooms down the hall sit half-empty. Attendees wander looking for seats, fire code is violated, and speakers present to distracted late-arrivers.
No visibility into attendance
Organisers guess at session attendance from paper tally sheets. Sponsors want foot-traffic data. Planners have no numbers to justify next year's budget.
From chaos to
smooth ops.
ScanQueue turns chaotic conference mornings into smooth, data-rich operations.
- 1
Parallel reg desks
Set up counters for pre-registered, walk-ins, and VIP speakers. Each desk processes its own queue with central visibility.
- 2
Session QR codes
Place a QR outside each breakout room. Attendees scan to check in, giving you real-time headcounts and auto-waitlists.
- 3
Live session analytics
See which sessions are full, which have open seats, and redirect overflow attendees via SMS in real time.
- 4
Post-event export
Download attendance per session, desk, and slot. Share verified numbers with sponsors and plan next year with data.
Built for conferences.
Multi-counter registration
Parallel desks for pre-reg, walk-ins, and VIP speakers — each with its own streamlined flow.
Waitlist management
Set per-room capacity. When full, attendees join a waitlist and get SMS'd when a seat opens.
Attendance analytics
Timestamped check-ins per session. Know exactly who was there, when, and for how long.
SMS & WhatsApp alerts
Notify attendees when a waitlist clears, a session starts, or room assignments change.
TV display mode
Show live session availability on lobby screens so attendees see open rooms at a glance.
5-minute setup
Create reg + session queues, generate QR codes, print signage. No hardware or IT support.
Conference check-in questions.
Can attendees check into individual sessions?
Yes. Create a separate queue for each session, workshop, or breakout room. Display a QR code outside each room and attendees scan to check in as they enter. You get a real-time headcount per session and can see which talks are at capacity before they start. This also gives you verified attendance data for post-event reporting.
How do I manage workshop waitlists?
Set a capacity limit on any session queue within ScanQueue's dashboard. Once the room fills, additional attendees join a waitlist automatically. If someone leaves or a spot opens, the next person receives an SMS or WhatsApp notification that a seat is available. No clipboard, no manual tracking.
Does it track session attendance?
Yes. ScanQueue logs every check-in with a timestamp, giving you exact attendance data per session. After the conference, export the data to see which sessions were most popular, which had high no-show rates, and how attendees moved between tracks. Share this data with sponsors who need verified foot traffic numbers.
Can I run multiple registration desks?
Absolutely. Set up parallel counters for each desk — pre-registered attendees, walk-ins, speakers, and VIPs can each have a dedicated queue. Each desk operates from its own phone or tablet but feeds into a single dashboard. Your registration manager sees total check-in progress in real time. Try it free at ScanQueue.
ScanQueue also powers check-in for music festivals and brand activations.
Run a conference that starts on time.
Set up digital registration and session check-in in 5 minutes. Free plan available — no credit card required.