Manage registration desks, session queues, and workshop waitlists from a single dashboard. Attendees scan a QR code to check in — no app download, no printed badges required. Powered by ScanQueue.
Set Up Conference Check-In — Free5-minute setup. No app download for attendees. Free plan available.
Five hundred attendees arrive within the same 30-minute window on day one. Two registration desks try to process pre-registered and walk-in attendees simultaneously. The line wraps through the lobby, the keynote starts late, and attendees tweet about the wait.
The popular workshop fills to standing room while two rooms down the hall sit half-empty. Attendees walk room to room looking for seats. Fire code gets violated. Speakers present to distracted audiences who arrived late after being turned away elsewhere.
After the conference, organizers guess at session attendance from head-counts on paper tally sheets. Sponsors want data on foot traffic at their booths. The planning team has no reliable numbers to justify next year's budget or room assignments.
ScanQueue's digital registration system turns chaotic conference mornings into smooth, data-rich operations.
Set up multiple counters — pre-registered, walk-ins, VIP speakers. Each desk processes its own queue while a central dashboard shows total progress.
Place a QR code outside each breakout room. Attendees scan to check into sessions, giving you real-time headcounts and automatic waitlist management when rooms fill up.
See which sessions are at capacity, which have open seats, and where attendees are flowing. Redirect overflow attendees to alternative sessions via SMS.
Download attendance data for every session, registration desk, and time slot. Share verified numbers with sponsors and use the data to plan next year's event.
Run parallel registration desks for different attendee types. Pre-registered guests, walk-ins, and VIP speakers each get their own streamlined flow.
Set capacity limits per room. When a session fills, attendees are added to a waitlist automatically and notified via SMS if a seat opens up.
Track check-ins per session with timestamps. Know exactly how many attendees were in each room, how long they stayed, and which tracks were most popular.
Notify attendees when their workshop waitlist clears, when a session is about to start, or when room assignments change. Keep everyone informed without loudspeaker announcements.
Show live session availability on lobby screens. Attendees see which rooms have open seats, current wait times, and upcoming sessions at a glance.
Create queues for registration and every session in minutes. Generate QR codes, print them on session signage, and you are ready. No hardware or IT support needed.
Yes. Create a separate queue for each session, workshop, or breakout room. Display a QR code outside each room and attendees scan to check in as they enter. You get a real-time headcount per session and can see which talks are at capacity before they start. This also gives you verified attendance data for post-event reporting.
Set a capacity limit on any session queue within ScanQueue's dashboard. Once the room fills, additional attendees join a waitlist automatically. If someone leaves or a spot opens, the next person receives an SMS or WhatsApp notification that a seat is available. No clipboard, no manual tracking.
Yes. ScanQueue logs every check-in with a timestamp, giving you exact attendance data per session. After the conference, export the data to see which sessions were most popular, which had high no-show rates, and how attendees moved between tracks. Share this data with sponsors who need verified foot traffic numbers.
Absolutely. Set up parallel counters for each desk — pre-registered attendees, walk-ins, speakers, and VIPs can each have a dedicated queue. Each desk operates from its own phone or tablet but feeds into a single dashboard. Your registration manager sees total check-in progress in real time. Try it free at ScanQueue.
ScanQueue also powers check-in for music festivals and concerts and brand activations.
Set up digital registration and session check-in in 5 minutes. Free plan available — no credit card required.
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